SUMMARY

This is a program management position with overall responsibility for the general management and administration of the AS Events and Programming department. Under administrative direction the manager oversees overall operations of Associated Students centralized and individual events. This includes the budget, planning, collaboration, organizing, directing, communication, supervising and evaluation of student programs within the department. Certain duties and assignments are fluid and are periodically reviewed and revised based on program needs, program philosophy and staff development.

ESSENTIAL FUNCTIONS

• Manages the day-to-day functions of the AS Programming department.
• Analyzes program effectiveness and develops methods to ensure all events, outreach efforts, communications, trainings, and programs are high quality, well attended, student-centered experiences and meet AS branding standards.
• Supervises the coordination of campus wide and collaborative events on behalf of the Associated Students and leads program involvement to highlight Associated Students (Choose Chico, Chico Preview Day, etc.) including coordination for AS programs.
• Oversees the recruitment, selection, training, mentorship, supervision and evaluation of career and student staff.
• Develops, monitors, and manages the program budget including purchases and reimbursements. This includes bi-monthly timesheet approval for career and student staff.
• Coordinates in collaboration with AS Marketing and Design to support advertising and publicity efforts for programs and events.
• Responsible for the compilation and reporting of student engagement, feedback and participation in AS events including annual presentation of program highlights.
• Organizes data, maintains records and prepares reports.
• Chairs organizational wide collaborative projects and events that bring all AS programmers together to implement diverse, large-scale, and dynamic events on behalf of the Associated Students.
• Develops, manages, and maintains centralized event and programming related platforms including a centralized programming calendar and project management tools.
• Evaluates events, activities, and program related risks. Works with the Risk Manager to ensure appropriate insurance coverage and security is in place as required. Ensures compliance with University policies and procedures and coordination with University Public Events, Facilities Reservations and Risk Management.
• Researches and recommends program ideas. Negotiates with talent/agents. Reviews and prepares contracts in coordination with AS Risk Manager.
• Ensures timely payment of contractors and coordinates written evaluations of events.
• Attends program meetings and events, assisting with on-site production of campus and AS events and as needed.
• Maintains inventory of all event supplies.
• Meets regularly with AS Conference Services, AS programmers, campus stakeholders, operations, and student staff to ensure effective coordination and scheduling of events.
• Develops and maintains effective working and collaborative relationships with the campus community, all areas within the Associated Students, outside venders and general public.
• Campus Security Authority: This position is designated as a Campus Security Authority (CSA) under the Clery Act and is required to comply with the requirements of this designation. Training is required and will be provided.
• Other duties may be assigned.

POSITIONS DIRECTLY SUPERVISED

1-2 Career employees

1 Programming Student Assistant

6-10 AS Student Ambassadors

TYPICAL WORKING CONDITIONS

Work is performed in an office and student union building environment; some work is conducted in an outdoor environment with exposure to wide variations in temperature and weather conditions; continuous contact with staff, campus community, and public. Days and hours of work depend on programming and may include nights and weekends as required by event scheduling.

TYPICAL PHYSICAL REQUIREMENTS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Stand and walk for extended periods, manual dexterity for use with standard office equipment and eye-hand coordination; verbal and written communication. Ability to move throughout and between different departments and facilities in the organization.

TRAVEL REQUIREMENTS

None

KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS

• Principles, practices, and procedures of student-centered programs, operations, and functions.
• Cultural, social, recreational, educational, and service objectives and needs of a university community.
• Risk management practices and procedures as they relate to event management.
• Budget development, fiscal controls, and accounting.
• Principles of supervision, training, and performance evaluation.
• Computer systems and software applications related to student union programs and event development, implementation, and administration.
• Plan, innovate, develop, and implement diverse and dynamic student-centered programs and events that meet the needs of the campus community.
• Analyze student activity programs, developing methods to assess and achieve goals.
• Organize data, maintain records, and prepare reports.
• Develop and maintain effective working relationships with the campus community, general public, co-workers, supervisor, and those contacted during the course of work.
• Manage risk associated with programs and activities.
• Work well under pressure, meeting multiple and sometimes competing deadlines.
• At all times demonstrate cooperative behavior with colleagues and supervisors.

MINIMUM EDUCATION and EXPERIENCE REQUIREMENTS

• Bachelor’s degree
• Three (3) years full-time progressive experience in event programming with preference for experience in a higher education setting. One (1) year of experience may be substituted with a Master’s degree in Higher Education Administration, Student Personnel Administration, Student Development, Educational Leadership or equivalent.
• Two (2) years of full-time experience in supervising staff.

SPECIAL REQUIREMENTS

• Possession of or ability to obtain a current and valid California Driver’s license with an acceptable driving record.
• Satisfactory completion of a background check (including a criminal records check) is required for employment. Associated Students will make a conditional offer of employment which may be rescinded if the background check reveals any disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current Associated Students employees who apply for the position.